Grade IV Medical Secretary

Location

CHI at Crumlin

Duration of Post

Temporary Full Time

Campaign Reference

143848

Closing Date

23rd December 2019

Job Summary

To provide secretarial and administration support to the relevant area. Please note high volume Dictaphone typing is a core function of the role of Medical Secretary

Principal Duties and Responsibilities

Professional Duties and Responsibilities:

  • The successful candidate will:
  • Maintain throughout the Hospital awareness of the primacy of the patient in relation to all Hospital activities.
  • Demonstrate behaviour consistent with the Values of the Hospital.
  • Be responsible for the provision of administrative support services to their designated area.
  • High volume Dictaphone typing is core function of medical secretary.
  • Report to the relevant Head of Department or their deputy.
  • Liaise with other members of the Team to ensure smooth overall running and efficiency of the Department.

Provide the following administrative functions:

  • Provide efficient general administrative and secretarial support to the designated area.
  • Liaise with Consultants and their Multidisciplinary Teams where appropriate.
  • Ensure correspondence with GP’s/other Hospital’s is dealt within the appropriate timeframes.
  • Arrange meetings and take minutes as required
  • Maintain efficient general office procedures as appropriate to the post.
  • Type, pull and file all general correspondence, photographs, reports and documentation in relation to the work of the department.
  • Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner.
  • Cross cover for phone calls and reception desk when required.
  • Enter and maintain Patient details on the relevant patient administration systems.
  • Collection and delivery of internal and external mail to/from the hospital mail room as required.
  • Ordering of supplies for the Department as required.
  • To perform such other duties appropriate to the post as may be assigned by the Head of the Department or their nominee.
  • The above is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Apply for job

CHI provides a comprehensive benefits package to meet your needs through your work life and beyond:

  • Excellent Annual Leave entitlement
  • Pension Scheme
  • Sick Pay Scheme
  • Monthly Health & Wellbeing Activities
  • Access to first-rate postgraduate programmes/Educational Assistance
  • Subsidised Canteen
  • Access to excellent public transport at all CHI sites
  • Bike to Work
  • Tax Saver Travel Scheme
  • On-site Banking
  • Choirs/Musical Society
  • Running Clubs/ Walking Groups
  • Employee Assistance Programme
  • Lunch and Learns

CHI provides a comprehensive benefits package to meet your needs through your work life and beyond:

  • Excellent Annual Leave entitlement
  • Pension Scheme
  • Sick Pay Scheme
  • Monthly Health & Wellbeing Activities
  • Access to first-rate postgraduate programmes/Educational Assistance
  • Subsidised Canteen
  • Access to excellent public transport at all CHI sites
  • Bike to Work
  • Tax Saver Travel Scheme
  • On-site Banking
  • Choirs/Musical Society
  • Running Clubs/ Walking Groups
  • Employee Assistance Programme
  • Lunch and Learns